Multitasking or doing one thing at the time. Working early in the morning or working-out before work. The theories on how to be most productive are many and sure you can try all of them to see which makes you most productive. However, it is my firm believe that everyone has their own way of accomplishing their highest degree of productivity and it this does not necessarily mean that it won’t change depending on the circumstances.
Having that said, I thought I would share one of the thing that many people ask me about. “How the h**l do you have time for everything?” I’m believe in completing one task at the time to do them at the fullest, but I also believe that you should never let your team members wait for an answer of a question you can answer in less than 15 minutes. (Which might be why a colleague one’s reminded me to answer an email I’ve received 8 hours earlier)
My theory is this: If I am focused on one thing and trying to fix this and I get stuck because I need information or knowledge from one of my team members, I tend to want it as soon as possible rather than the next day. That might mean that my colleagues have a similar idea.
Giving is getting – or what do they say? If I learn how to answer their questions while still focus on my bigger task, I can help them stay focused and the processes can continue while I’m not focusing on the exact same thing as they do. As an example, imagine that you have two project running parallel with different people on them. If I can answer a quick question for project B, that one can keep going while I’m focusing on project A.
Thinking like this have made risen my level of productivity significantly for a number of reasons:
1. Projects I work on rarley “get stuck”
2. People tend to answer my questions fast as I do the same for them
3. I can have many things running parallel
Sure this have it’s down-sides as well. As an example, people tend to ask me questions they know that others can answer as well, simply because they know that I’m likely to answer faster.
Either way, try once or twice to think like this when you are really focused on what you’re doing and “you” might be able to get even more things done.